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Spelling Word | Page 2

What's on this page... Spelling & Grammar Check a Document Using the Spelling & Grammar dialog box Turn Off Automatic Spelling & Grammar

Using the Spelling and Grammar Dialog Box

To get the Spelling and Grammar dialog box, follow any of the following methods:

►	Choose Tools ► Spelling and Grammar
►	Press F7
►	Click the Spelling and Grammar button on the Standard toolbar.
	Spelling & Grammar button

To spellcheck and grammar check a document, follow these steps:

1.	Place the cursor at the beginning of the document. You can press the CTRL + HOME key-combination to make sure that you are at the beginning of the document.
2.	Choose any of the above 3 methods to start the spellchecking.
	Once, Word finds an incorrect spelling word or grammar error, the Spelling and Grammar dialog box will open.
The Spelling and Grammar dialog box appears.  Spelling errors appear in red type in this dialog box.      Grammatical errors are colored in green.
3.	Choose any of the following options, depending on what you want to do.
	► NOT IN DICTIONARY window area This shows the word that is spelled incorrectly in context. You can click the scroll arrows in this box to see preceding or following text. ► SUGGESTIONS window area Provides a list of words to use in place of the misspelling. Click the word that you want to replace the misspelled one. ► IGNORE ONCE Ignores the misspelling, but stops on it again if it appears later in the document. ► IGNORE ALL Ignores the misspelling wherever it appears in the document. Not only that, it ignores it in all your other open documents. ► ADD TO DICTIONARY Adds the word in the "Not in Dictionary" box to the words in the dictionary that Microsoft Word deems correct. Click this button the first time that the Spell Checker stops on your last name to add your last name to the spelling dictionary. ► CHANGE Click this button to insert the word in the "Suggestions" box in your document in the place of the misspelled word. ► DELETE The "Delete" button appears where the "Change" button is when the Spell Checker finds two words in a row (the the, for example). Click the Delete button to remove the second repeated word. ► CHANGE ALL This changes not only this misspelling to the word in the "Suggestions" box, but also all identical misspellings in the document. ► AUTOCORRECT This adds the suggested spelling correction to the list of words that are corrected automatically as you type them. ► UNDO Goes back to the last misspelling you corrected and gives you a chance to change your mind.
You can click outside the Spelling and Grammar dialog box and fool around in your document. In this case the Ignore button changes names and becomes Resume. Click the Resume button to start the Spell Checker again.
	As the Spelling & Grammar dialog box are stopping for spelling word errors, it also stops for grammar errors.
4.	Words Grammar Checker is theoretically able to correct grammatical mistakes in a document. However, a machine can't tell what's good writing and what isn't. Period. Use it with caution.
	Depending on what you want to do, choose any of the following:
	► SUGGESTIONS window area Lists ways to correct the error. Click the correction you want to make. ►  IGNORE ONCE Lets the error stand in your document. If the same error is made again, Word will stop at the grammar error again. ► IGNORE RULE Ignore this grammatical error and all other grammatical errors of this type in this document and all open documents. ► NEXT SENTENCE Ignore the error and takes you to the next sentence in the text. ► CHANGE Replaces the error with what is in the "Suggestion" box. ► EXPLAIN The Office Assistant pops up with an explanation of the Suggestion given. ►  UNDO Reverses your most recent correction.

Microsoft Word XP